Work Life Organization

In This Issue

Sarah's Update

Waynesville at Night

Waynesville, NC or Bust!

Regular Work Life Organization Newsletter readers know for the last few months, I was looking for a new place to live. I am pleased to announce that Waynesville, NC will be my new base of operations. The official move date is the last week in April. Thank goodness for organization! I wouldn't be able to make this move if I didn't already have systems in place to handle the logistics.

Waynesville is an adorable town (see the picture at left) nestled between the Smokey Mountains and Asheville, NC. Even though my business can be done from anywhere, I wanted to be near mountains and trees. I am looking forward to being a part of a small town community again since I will be living right in the heart of downtown Waynesville. I hope you'll stop by and pay me a visit if you are in the area!

Organization Tips

Spring Cleaning

Spring Cleaning at Work

Now that Spring is here, getting rid of clutter on your desk is a crucial first step to getting organized. Clutter is actually the physical representation of a decision that hasn't been made yet.

Unfortunately, just because you put something into a pile, doesn't mean it's completely out of sight or out of mind. It takes a toll in terms of mental stress every time you look at it and wastes time when you can't find something that you just know is in that pile somewhere.

So get ready to roll up your sleeves, tackle that pile and make some decisions! Keep your calendar and your action items list at hand as well as a timer set to two minutes. In this process, the first few items are the hardest, but once you get in the habit of making these decisions, it will go faster.

De-cluttering Steps:

  • One Item At a Time - Pick up the first piece of clutter and don't put it down until you have made a decision on what is the very next action. The next action could be making a phone call, summarizing meeting notes or following up with a co-worker on a project.
  • Two Minute Rule - If this next action can be accomplished in less than two minutes. Do it now. Set your timer for two minutes and see how it easy it is to complete this task.
  • Schedule It - If this next action will take longer than two minutes or if it has a deadline, then put it on your calendar.
  • Next Actions Folder - If this item can be done at any time, put it in your Next Actions Folder. Keep this folder close at hand and go to it anytime you have a chunk of time to get things done, say in between meetings.
  • Current Projects Folder - If this item has more than one step to be completed it needs to be assigned to a current project and added to your current projects list. This list is key to making sure that nothing falls through the cracks and is great to have around when the boss wants to know what you are doing these days.
  • Reference Files - If this is an item that you are keeping as reference, ask yourself, can I find this somewhere else? This question is especially important if your files are already bursting at the seams. If you are the responsible owner of the document and it's not already in an electronic format, then it's ok to file it.
  • Toss - Finally don't be afraid to let go of an item if you really don't have any plans to take action on it. The hardest part of being ready for the next big project is letting go of all the ones we started and didn't finish.
  • Then once your desk is clear it's a matter of maintenance. Remember that getting organized isn't like slaying a dragon, it's really more like skimming the pool. Good luck with your de-cluttering and if I can be of any help, do not hesitate to contact me and I'll be happy to coach you through the process.

    About Sarah

    Sarah Kirkish

    Sarah Kirkish is a Certified Life Coach and Professional Organizer with over 18 years of corporate project management experience. She understands the needs of both business and technical professionals with her background in engineering and business. Sarah brings a straightforward approach to hold her clients accountable, keep them focused and guide them to measurable success towards their personal goals.

    I conduct organizational coaching by phone or in person. My goal is to help busy professionals simplify their lives from the inside out. The solution is usually somewhere in between, let's find it together!
    Phone or email me for a FREE Sample Coaching Session
    or to subscribe to my Organized Life Newsletter.

    Follow me on Twitter:WorkLifeOrg

    Please be sure that is in your address book to ensure Inbox delivery
    Click here to view this email in your browser